Quoting & Invoicing Software for Painters

Running a painting business in Australia means juggling more admin than most painters signed up for. You're measuring up weatherboards from the front lawn, quoting interior repaints room-by-room from the ute, then coming home to reconcile ServiceM8 jobs against Xero invoices. Many painters pay $49/month for ServiceM8, $35/month for Xero, and another $12–27/month for a booking page and CRM — yet none of these tools were designed for the way painters actually price work. You end up double-entering data, chasing paperwork between systems, and spending your Saturday mornings calculating materials markup instead of pressure-cleaning the next job.

OneBookPlus replaces that patchwork with one platform built for how Australian painters actually work. Build interior quotes room-by-room or exterior quotes per square metre right from your phone. Attach before, during, and after photos to every job record so the proof of finish lives with the customer file forever. Convert accepted quotes to GST-compliant invoices with a single tap — with materials marked up at your standard cost-plus rate automatically. Track which crew is on which job, log paint and primers against the right line items, and store every client's exact colour codes so the touch-up call seven years from now is a one-minute job, not a treasure hunt.

Your Daily Workflow

It's 7am and your phone buzzes — a free-quote booking from your OneBookPlus page. Exterior weatherboards in Coburg, homeowner wants Dulux Weathershield. You head out, measure 142m² of weatherboards plus 38 linear metres of fascia, and build the quote on your phone in fifteen minutes: pressure clean and prep, undercoat, two top coats, GST calculated automatically. The homeowner accepts the quote link before lunch. Meanwhile your crew is at an interior repaint in Brunswick — they snap progress photos against the master bedroom and log the 4 × 4L tins of Dulux Wash & Wear used so far. Your week view shows three more cabinet respray quotes booked for tomorrow and a roof restoration crew on day three of a Reservoir job. Apprentices can see their assigned jobs on their own phones and tick off prep stages as they go.

Bank Feeds & Accounting

Connect your business bank account via CDR Open Banking and OneBookPlus pulls in transactions daily. When the Coburg homeowner pays the weatherboard invoice, the payment is automatically matched against the outstanding amount — no manual reconciliation needed. Purchases from Inspirations Paint, Dulux trade, Wattyl, or Bunnings are categorised as paint and materials expenses. Lifters and scaffold hire from Kennards or Coates flow into equipment expenses. Our AI categorisation engine learns your patterns: ute fuel goes to vehicle expenses, public liability premiums to overheads, new spray gun purchases to assets. Come BAS time, your GST collected on sales and GST paid on purchases are already tallied. Export the summary in one click and forward it to your accountant — or lodge it yourself in minutes.

Getting Started

Sign up free — no credit card, no lock-in contract. Select “Painter” as your business type and OneBookPlus pre-configures your account with painting service categories (interior repaint, exterior weatherboard, roof restoration, cabinet respray, feature walls), typical job durations, and invoice templates with materials markup baked in. Import your customer list via CSV from ServiceM8, Tradify, or a spreadsheet — bring across colour codes and paint history if you've been keeping notes. Connect your bank account through the secure Open Banking flow. Most painters have their first quote sent within 30 minutes of signing up, and their bank feed categorising Inspirations Paint and Bunnings runs by the end of the first week. The switch from ServiceM8 and Xero typically takes a single evening.